NEC NP-UM330W Manual de usuario descargar pdf (Pagina 98)

Page 98

Hosting/Sharing a Meeting

The following explains how to host/share a meeting over your local intranet or the

Internet.

When sharing a meeting, be aware of the following items.



While Scrapbook v2.2 can open files created by previous versions of Scrapbook (v2.1 and

earlier), previous versions of Scrapbook cannot open v2.2 files. During shared meetings,

previous versions of Scrapbook do not support (will not display) text boxes created in

Scrapbook v2.2. Scrapbook v2.2 will display (but cannot edit) text boxes created by

previous versions of Scrapbook.

If hosting a shared meeting using Scrapbook v2.2, we recommend that you select the

Deny access to remote participants with mismatched software versions checkbox

from the Share Meeting dialog box.



If you share the meeting on your local intranet, only people within your intranet can

access the meeting. If you share your meeting over the Internet (using an eBeam

server), participants from any Internet location can access your meeting.



To share a meeting an interactive receiver or software activation must be detected. Also,

if there is any possibility that your network uses a proxy server, see

Proxy Server Setup



You can host one shared meeting at any time.

See:



Hosting A Shared Meeting



Leaving A Shared Meeting

For meeting host specific tools, see Meeting Host Tools found in the Participants window.

Hosting a Shared Meeting

Choose Meetings > Share Meeting, or select the Share Meeting button from the

Scrapbook Toolbar to open the Share Meeting dialog.

Under Meeting Information , enter the following:

Meeting Name

The meeting name is the name show n in the Join Meeting dialog box. The meeting name is

saved as the default name for subsequent meetings, until you change it. The meeting name can

be up to 20 characters.

My Name

The name displayed in the Participants View . See Participants.

Notes

Any notes/comment you would like to include.

Publish Meeting

Name

Select Publish Meeting Name if you want the name of the meeting to be visible to netw ork

users who are attempting to join a meeting using either the Join Meeting (see Joining a Meeting

for more information) dialog box, or the Meetings w eb page located at www.e-beam.com.

If you do not publish the name, guests w ill need to know the full meeting name beforehand and

manually type it into the Join Meeting dialog box.

Password/

Confirm/Use

Password

If a password is required, check the Use Password checkbox and type the same passw ord into

both the Password and Confirm text boxes.

The password must be at least 6 characters, and can be up to 20 characters.

Send Meeting

Invitation

Meeting invitations are e-mail invitations that are sent out using your standard e-mail client. If

Send Meeting Invitation is checked, the Send Invitation dialog box opens once you select

the Share Meeting button. See Sending an Invitation for more information.

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